5 Advantages of Cloud-Based Project Management Software
The emergence of cloud-based technology—also known simply as the cloud—in recent years has been a real game-changer for businesses. An increasing number of organizations are now storing their data, and accessing information via the cloud.
In the project management world, cloud-based project management solutions have gained popularity as a preferred way to coordinate the planning, collaboration, monitoring, and delivery of a project.
So why is cloud technology gaining so much momentum within project management circles? Let’s look at what cloud-based project management is, its benefits, and how it can empower collaboration within your team.
What is Cloud-Based Project Management?
Cloud-based project management is exactly how it sounds. A tool that enables and simplifies the project management process through cloud-based software.
Cloud project management software enables project managers and their teams to get work done using a network of tools within the software. When managing projects with the help of cloud tech, your project data, programs, files, and documents are stored in a remote storage system. Everything you keep on the cloud is accessible in real-time to everyone in your team regardless of where they’re located or what time of day they access it.
How you use cloud-based project management software may vary from business to business—and team to team. But, in all, it’s designed to make managing projects and their deadlines easier and more effective. Hence, its growing popularity across many industries, especially within the tech industry. Today, more than 60% of businesses rely on cloud solutions to power their projects.
What are the Benefits of a Cloud Project Management Tool?
Switching to a cloud-based professional services automation (PSA) tool can be hugely beneficial for your organization. It could make team members more productive, among several other advantages.
Here are five benefits of using cloud-based PSA for your business:
1. Easy access
One of the most significant benefits of cloud-based project management software is how easy it becomes to access your project information—whether you’re in the office, checking in from your phone, working from home, or located halfway across the world.
It’s not linked to a particular server at your workplace, so all you usually need is an internet connection to get your work done. Your remote team can also access their tasks, timesheets, and other project data across multiple devices, including mobile phones, laptops, or tablets.
A cloud-based PSA brings your team’s data and information right to your fingertips.
With cloud-based project management software, you can forget about the need for buying new hardware, expensive on-site software installation, additional storage, or extra IT staff to configure and maintain new software. Again, all you need is an internet connection and the computers your team already uses.
Many cloud-based PSAs are also relatively straightforward to implement and use. While there is a learning curve for every tool, cloud project management tools are more straightforward than most. Expect training costs to be minimal and significantly lower than other traditional, cumbersome tools.
Besides, most project management software is easy on the pocket as well. Costs will vary depending on your business’ needs but even small businesses with small budgets can usually afford a cloud PM tool. For example, Mission Control’s pricing is designed to be flexible and suit all kinds of companies. Check out the pricing plans here.
3. Low maintenance technology
In addition to being cost-effective, cloud-based project management systems are also low on maintenance. You won’t need to hire an army of IT staff to tackle software-related challenges. Most cloud systems are simple, functional, and easy to maintain. Additionally, most provide technical support to help you with any difficulties while using the software.
4. Improved team productivity
Say goodbye to never-ending back and forth email threads. Online cloud-based project management tools are designed to supercharge collaboration within a team. They create a centralized place for communication and document sharing, which results in better collaboration obviously but also higher team productivity.
With increased reliance on remote workers, fluid team communication has never been more critical. 16% of companies worldwide are 100% remote, and 85% of managers believe that having teams with remote workers will become the new norm. The computer and engineering industries have seen a 70% increase in remote workers in the last decade.
Taking advantage of the cloud enables your team to communicate, collaborate, stay connected, and be efficient no matter where in the world they are. For instance, Mission Control incorporates Salesforce’s Chatter feature to allow your team to share information and access critical documents whenever and wherever they need to.
5. Track and save time
Cloud-based project management tools come with the added benefit of time tracking tools. Whether it’s a Kanban board or a Gantt chart, these tools will make implementing almost any project management methodology easier. You can then use your cloud system to visualize and evaluate the overall timeline for completing a project. In addition, you can also track the exact amount of time spent on—or is necessary for— a specific task, milestone, or project.
Tracking time gives everyone a clear understanding of how long each task will take, who is working on what, and what they can do to complete a project faster. In doing so, as the project manager, you’re able to find effective ways to get your team to do more quickly, thereby saving you tons of time.
Empower Collaboration with Project Management in the Cloud
Remote work is here to stay. With the growing number of employees working from home, efficient collaboration can often be a challenge within project management teams. 16% of remote workers have admitted that efficient collaboration with their geographically dispersed teams is a struggle while working from home.
Even in cases where businesses haven’t gone fully remote, many have adopted hybrid teams consisting of a mix of on-site and off-site employees. In both hybrid and remote project teams, efficient collaboration and seamless communication are essential for success. Implementing a cloud-based project management solution can become the most efficient way for businesses to keep their workforce connected.
Staying productive and on top of the most important tasks can be another challenge for teams working remotely. A cloud-based professional services automation solution that allows for time tracking makes this easier. When an individual can track what they’re working on, they’re better able to stay focused and productive. Besides, they can also tie time spent working to other key performance indicators such as quality of work or amount completed.
Get Started with Cloud-Based Project Management with Mission Control
In today’s fast-changing business environment, cloud-based software is revolutionizing the traditional workplace. With simplicity and reliability, these powerful tools can fast-track any organization onto the path of success.
Cloud-based project management software also makes it easier for project managers to manage their remote teams as workers adopt new working methods.
With one centralized hub available on the go, teams can communicate, collaborate and stay connected even when across countries. The better-connected teams are, the higher the team’s productivity will be.
Cloud-based PSA is a cost-effective and straightforward way to stay abreast of your team’s performance. It gives you clear visibility on who is working on what and when.
Are you ready to take the leap and join the millions of businesses already using cloud-based PSAs?
Request a demo to see how cloud-based project management software like Mission Control can supercharge your organization.